High invoice volume was forcing manual work that an out-of-the-box system couldn't absorb, and vendor relationships were paying for it.
How a fast-growing e-commerce company outgrew its off-the-shelf AP software and fixed it without hiring.
Manual Entry
Removed
No more opening emails and keying invoices
PO Matching
Automated
Invoices matched to orders by the system
Visibility
Real-Time
Live dashboards for Finance and Leadership
Run the numbers on your own bottleneck
Plug in your headcount, salary, and weekly admin hours. See the financial bleed and the recoverable budget in real time, then bring the number to the review.
A fast-growing e-commerce company was processing a high volume of supplier invoices through an out-of-the-box SaaS AP tool (AP meaning accounts payable, the function that pays supplier invoices). The tool worked at lower volume, but it couldn't be customized for the company's growing needs. Purchase order matching, the step where you confirm an invoice lines up with what was actually ordered before paying it, was largely manual. So was getting the data into the financial system. Staff were spending their days opening emails, downloading attachments, and keying in numbers. Every manual touchpoint slowed payment and created friction with vendors, and the only scaling lever available was hiring more people to do the same repetitive work faster.
Blackbook AI built an automation and analytics layer around the existing process instead of replacing it. ABBYY FlexiCapture reads each incoming supplier invoice using OCR (optical character recognition, software that turns document images into usable data), and its machine learning keeps improving extraction accuracy with every invoice it sees. UiPath RPA then handles validation, matches invoices against purchase orders, and pushes clean data into the financial system automatically. On top of that, a Power BI dashboard gives Finance and Leadership a live view of processing volumes, accuracy, and cash position, so the same system that does the work also reports on it.
From Robbie's desk
A short, no-fluff read from our VP of Growth on the bottlenecks worth watching, the AI execution patterns that are actually shipping, and the numbers behind them.
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Accommodation & Food Services
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Exit Documents
Automated
Manufacturing
Foreign Object Detection
Significantly Higher
Most consultancies want to sell you a 12-month transformation roadmap. We don't. Every engagement starts with a blunt 15-minute operational review directly with our VP of Growth. We look at your bottleneck, work out where it's actually breaking, and tell you if an AI execution path makes sense. No pitches. Just operator to operator.